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Administrative Assistant to the CEO

Organization:
ALS Therapy Development Institute (ALS TDI)
Job Title: Administrative Assistant to the CEO
Job Type:
Administrative
City:
Watertown
State:
Massachusetts
Job Search Ends:
August 23rd, 2022

Become a part of a team working hard to discover treatments that will change the lives of people living with ALS. The ALS Therapy Development Institute (ALS TDI) has an opening for a full-time, Administrative Assistant to the CEO to provide administrative support for the Chief Executive Officer (CEO).

About ALS TDI:

The mission of ALS TDI is to develop effective therapeutics that slow or stop amyotrophic lateral sclerosis (ALS, Lou Gehrig's disease), as soon as possible. Focused on meeting this urgent unmet medical need, ALS TDI executes a robust discovery program, while running the world's largest efforts to pre-clinically validate potential therapeutics, including small molecules, protein biologics, gene therapies and cell-based constructs. The world's first nonprofit biotech, ALS TDI has developed an industrial-scale platform that allows for the development and testing of dozens of potential therapeutics each year. Built by and for patients, the Institute is the world's only nonprofit biotechnology company with more than 20 professional scientists. In addition, the Cambridge, Massachusetts-based research Institute collaborates with leaders in both academia and industry to accelerate ALS therapeutic development. For more information, please visit us online at www.als.net. ALS TDI is an equal opportunity employer.

Primary Purpose of Position:

Provide professional support to the CEO and Board Members as needed. This position reports to the CEO. This position has the flexibility to work some days from home.

Essential Functions:

  • Develop and maintain positive working relationships with staff, internal departments, and Executive Staff Team.
  • Manage highly confidential information on behalf of the CEO.
  • Manage and prioritize CEO's calendar, schedule calls and meetings
  • Receive, screen, and respond to incoming calls and mail for the CEO
  • Meet guests and book conference rooms as necessary
  • Schedule quarterly executive staff meetings, set agenda and follow up on action items.
  • Coordinate and prepare travel arrangements and meetings for the CEO.
  • Process expense reports
  • Coordinate and communicate with key external stakeholders, including senior leaders in academia, industry, or governmental organizations
  • Coordinate all aspects of Board Meetings, Executive Staff Meetings and Portfolio Management Committee
  • Coordinate, track, and follow-up on all legal document review with outside Pharma, Academia & clinical site
  • All other duties as assigned

Non-Essential Functions:

  • Attends periodic staff meetings and training sessions.
  • Complies with proper paperwork procedures, prompt follow-up communications and departmental policies.
  • Requirements and Qualifications:
  • Bachelor's degree preferred.
  • Minimum of 2-3 years of demonstrated functional Administrative Assistant experience.
  • Experience within Biotech or Pharmaceutical environment not required but preferred.
  • Strong interpersonal and communication skills (verbal and written)
  • Advanced computer skills required including Microsoft Office Suite
  • Ability to handle multiple tasks and to prioritize with proven attention to details
  • Strong organizational and project management skills
  • Excellent decision-making and problem-solving skills
  • Ability to work autonomously and to efficiently & effectively provide status reports
  • Strong English skills (verbal and written)
  • Passion to support ALS TDI's mission to end ALS

Internal and External Contacts:

  • Interfaces regularly with general employee population in person.
  • Interfaces regularly with donors, patients, and other populations in person and on the phone.
  • Interfaces regularly with outside vendors in person and on the phone.

Perks and Benefits:

  • Challenging and exciting work with a collaborative team
  • Medical, Dental, Vision Coverage
  • Life, Short Term, and Long Term Disability Insurance
  • Health Club Membership
  • Generous Paid Time Off
  • Company Holidays
  • Retirement Plan

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
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