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Assistant Property Manager

Berkshire Housing Services, Inc.
Job Title: Assistant Property Manager
Job Type:
Job Search Ends:
November 30th, 2021
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General Description of Responsibilities:

This team member reports to the supervising Property Manager.  The roll of this position is to report and communicate the condition of the physical plant of all real estate properties they are assisting with. While always emphasizing a safe and decent living environment for residents and owners they will assist in protecting the owner’s investment. These properties shall be managed in accordance with the owner's objectives, BHSI management systems and conform to federal, state, city, and funding agency guidelines and regulations.

The following is meant to be a fair representation of tasks required for this position but is not meant to be all inclusive. Any other tasks normally associated with this position in the real estate industry may be delegated and should be inherent in this outline of job responsibilities.

Specific Tasks & Duties include and are not limited to the following:

Financial Management

  • Assist in the preparation of annual operating and capital budgets for each managed property and receive approval from the owner, association, trust, finance agency etc.
  • Assist in the preparation and submission of annual rent or maintenance fee

increases as deemed necessary.

  • Assist in other budget preparation as requested
  • Assist in fiscally operating managed properties within the approved budgets
  • Working with Supervisor, develop a financially viable long term physical replacement and/or capital needs program for each managed property
  • Review and analyze monthly financial statements for each managed property for discussion ~ Determine appropriate CAM charges for commercial/retail space
  • Assist in collecting unpaid rents and maintenance fees

General Administrative Management

  • Attend Berkshire Housing Services, Inc. general staff meetings and all other Meetings/trainings as may be required
  • Review daily, weekly, monthly, and annual reports of managed properties with Property Manager
  • Work with Supervisor to ensure that the proper staffing levels are maintained, site staff are properly trained, and supervised and assist with performance evaluations.
  • Accompany Property Manager when meeting with Site Staff, Trustees, Directors, Owners, HUD, MHFA, DHCD or their representatives during site visits
  • Monitor and file all property reports as requested
  • Prepare required reports for Trustees, Directors, Owners, HUD, MHFA, DHCD or their representatives as requested.
  • Review all completed work order request forms and discuss any matters needing attention with supervisor
  • Represent Berkshire Housing Services, Inc. at Board and Association meetings, rent increase meetings, public meetings, owner and finance agency meetings, etc. as requested.
  • Be familiar with and assist in performing both property and asset management functions when appropriate as detailed by the Institute of Real Estate Management
  • Assist with annual apartment inspections as requested by Property Manager
  • Perform a site visit of each property at least weekly reviewing any pending matters with supervisor
  • Responsible for following and implementing the rules and regulations of Berkshire Housing Services, Inc. as outlined in the Policy and Procedures Manual
  • Must be available to address managed properties emergency calls in the evenings, on weekends and holidays
  • Ensure compliance with federal, state, and local agency regulations, management contracts, property documents, office procedures, etc.
  • Must be available to attend scheduled evening and weekend Board or Trustee Meetings with Property Manager as needed.
  • Must be aware of and keep current with industry trends.
  • Be aware of and try to produce referrals for new business opportunities

Physical Management

  • Evaluate physical condition of managed property upon each site visit and report findings to supervisor
  • Assist with the development and implementation of energy conservation programs
  • Assist Property Manager in bidding major projects in accordance with federal, state, or funding agency guidelines
  • Assist Property Manager in coordinating and supervising major repair and capital improvement projects.
  • Coordinate and supervise work performed by outside contractors and reporting any matters to the Property Manager
  • Coordinate and schedule apartment preparation with Site Staff and Leasing Department for tenants moving in/moving out
  • Ensure compliance with managed property preventative maintenance program
  • Ensure Site Procedure Manual is being followed by all site staff noting areas for the Property Manager to address.
  • Ensure Site Procedure Manual is updated as needed confirming compliance to Property Manager
  • Ensuring Emergency Binder is current and always located in the proper location

Position Requirements:

  1. Must have a valid drivers license as issued by state licensing authority
  2. Must be available for property emergency calls in evenings, weekends and holidays
  3. Must be available to attend scheduled evening and weekend Board Meetings
  4. Must be proficient in Microsoft Word and Excel
  5. Excellent verbal and written communication skills

Job Classification:       Admin w/some supervisory as assigned

                                       Full Time

Berkshire Housing offers an excellent benefits package including comprehensive medical, vision and dental insurance plans, company paid life insurance, LTD, company paid MPFML and a retirement plan with employer match. We also provide paid holidays, vacation, sick time, personal time and other benefits.

Berkshire Housing is an Equal Opportunity Employer with respect to all employees and applicants for employment We evaluate qualified applicants based upon qualifications and ability and make hiring decisions in compliance with federal and state law prohibiting discrimination.  Hiring decisions are made without regard to race, color, religion, sex, age, national origin, disability, marital status, veteran status, military service, ancestry, gender identity or expression, sexual orientation, and other legally protected characteristics.  Berkshire Housing will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship.  Applicants requiring a reasonable accommodation because of a disability for any part of the employment process, please e-mail careers@berkshirehousing.com  or call 413-344-4828 and let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment.

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
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