Job Title: Assistant to the VP of Behavioral Health
Department: Behavioral Health Department
Reports To: VP of Behavioral Health
FLSA Status: Non-Exempt
Provides assistance and administrative support to the VP of Behavioral Health. Handles business details of highly confidential nature. Requires independent judgment and ability to deal with high-level contacts both within and outside the agency. Works without direct supervision and maintains working knowledge of the services within the department.
Essential Duties & Responsibilities: The VP of Behavioral Health may designate various other activities. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time for any reason, including reasonable accommodation.
- Provides confidential administrative support for the VP of Behavioral Health. Receives and Screens all communication received for the VP of Behavioral Health, (mail, email, and phone), arranging conference calls, Coordinating and arranging meetings, prepares agendas, reserves and prepares conference room. Maintains schedule
- Acts as Liaison between the VP of Behavioral Health, Staff, and other Key Stakeholders, such as State and Local Officials
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the VP of Behavioral Health
- Composes and prepares confidential correspondence, reports and other complex documents.
- Arranges complex and detailed travel plans and itineraries, compile documents for travel-related meetings.
- Analyzes and organizes office operations and procedures such as filing systems, requisition of supplies, and other administrative services.
- Develop a comprehensive knowledge and understanding of the mission and business activities of CSR
and BHD in order to organize and document a systematic means to identify potential problems and their prevention.
- Works with clients and managers to optimize operational efficiencies.
- Works with senior members of CSR to coordinate requests when necessary.
- Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
- Conducts research, compiles and types statistical reports, prepares confidential correspondence, agendas, and notices.
- Works independently on special projects as needed.
- Paid sick, vacation and personal leave
- Health, vision and dental insurance
- Employer paid disability and life insurance
- 401K plan
- Access to free, on-line CEU approved educational courses
- Employee discounts program providing discounts on thousands of products and services
- Work with a professional, dedicated and compassionate team of people
- Help us continue the important work of changing and saving lives
SUPERVISION RECEIVED: Minimal supervision is provided by the VP of Behavioral Health and includes assignment of duties, inspection of work, training, coaching, and performance evaluation.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE: College/Business School Graduate with a minimum of five + years significant involvement, working with a high level executive. Knowledge of computer programs to include, Microsoft Word, Excel and Outlook. Organizational Skills, Professional maturity and ability to maintain confidentiality. A well-organized individual who is a team player, and can relate to people at all levels of an organization, possesses excellent communication skills, flexibility and is committed to CSR’s Mission
WORK ENVIRONMENT the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK SCHEDULE: The work schedule for this position typically is a 40 hour work week consisting of 5/8 hour days, Monday through Friday, however; the hours and days may fluctuate based upon the needs of a particular event or project, which would require the ability to work a flexible schedule including late nights, early mornings, long days, weekends and holidays.
DRESS CODE In order to project dignity and decorum expected by the public, appropriate dress and good grooming are expected of all employees