Home » Jobs » Business Manager

Business Manager

Organization:
Ruderman Family Foundation
Job Title: Business Manager
Job Type:
Other
City:
Newton
State:
Massachusetts
Job Search Ends:
June 30th, 2021
Organization's Website:

Organization Overview and Mission Statement:

The Ruderman Family Foundation believes that inclusion and understanding of all people is essential to a fair and flourishing community. Guided by our Jewish values, we support effective programs, innovative partnerships and a dynamic approach to philanthropy in our core areas of interest: advocating for and advancing the inclusion of people with disabilities; fostering a more nuanced understanding of the American Jewish community among Israeli leaders; and modeling the practice of strategic philanthropy worldwide. The Foundation provides funding, leadership, expertise and insight in both the U.S. and Israel, with offices in Boston and Israel.

The work of the Ruderman Family Foundation reflects our core values of social justice, innovation, collaboration, and agility. We seek to publicize broadly what we do in our programs and how we do it, in order to inspire full inclusion and to encourage strategic philanthropy.

The Foundation is deeply involved in advocacy and speaks out publicly against injustices concerning the disability community which is why we are cited and mentioned in nation-wide media outlets on a weekly basis. Furthermore, our Ruderman White Papers (on Media Coverage of Law Enforcement Use of Force and Disability, on Employment of Actors with Disabilities, and on Voting Accessibility for People with Disabilities) are on the forefront of bringing previously undiscussed issues to the national conversation and to the public consciousness.

The Foundation maintains close working relationships with its program partners and grantees. Unlike some other foundations, it does not accept unsolicited applications for support. The Foundation issues an invitation to partner only after a thorough analysis indicates shared vision, innovation, organizational strength and a willingness to closely collaborate. It seeks out other major funders with which to partner and promotes broad information sharing about successes in its mission. Foundation staff are very involved in program development and remain very involved in major programs funded over multiple years. Single-year and pilot programs are also thoroughly monitored.

Job Description

Role and Responsibilities

The Ruderman Family Foundation seeks a Business Manager. The person in this role is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the financial activities of the organization. As support to the other staff members, this individual will perform a wide range of administrative, planning, and support activities.  The Business Manager will report directly to the Deputy Director. 

Business Manager

  • Responsible for bookkeeping and accounting duties.
  • Organize and coordinate finances for Foundation events. 
  • Responsible for oversight and preparation of all grant payments made by the Foundation.
  • Help populate and maintain grant management software.
  • Compile monthly reports on grant and administrative activity; provide annual forecasts and provide supporting schedules for tax preparation.
  • Communicate and work directly with tax company.
  • Quarterly budget and grant commitment preparation for RFF Trustee Meetings.
  • Maintain related ledgers, receipts and other standard monthly journal entries; reconciliation of charitable checking accounts.
  • Monitor financial accounts and budgets regularly. 
  • Handle payroll data through interaction with payroll vendor.
  • Handle Financial and HR reporting.
  • Communicate with employees and benefit vendors to implement and maintain benefit plans.
  • HR management including on/off boarding of staff, staff paperwork, insurance research and implementation.
  • Review and research current plans and policies to make sure we are getting the most comprehensive service.
  • Maintain office files and records.
  • Provide assistance and support to the Deputy Director on various projects.
  • Support other Senior Management staff on other projects as needed.
  • Develop and maintain an electronic filing system.

Qualifications and Education Requirements

  • Bachelor’s degree required; BA/BS in Accounting preferred.
  • 7 years of related experience.
  • Computer literacy and proficiency in Microsoft Office and Adobe.
  • Sound knowledge of general and nonprofit-specific accounting principles and procedures.
  • Prior experience with IRS private foundation rules and regulations is a plus.
  • Proficiency in excel; familiarity with QuickBooks is a must.
  • Familiarity with grants management software, especially Fluxx.
  • Ability to manage numerous projects simultaneously and meet deadlines.
  • Prior experience interacting with outside accountants, vendors, financial institutions.
  • Attention to detail is a must as well as strong organizational skills.
  • S/he must be committed to establishing and maintaining effective organizational systems within an office environment.
  • High level of professionalism and a strong ability to relate to people of all business levels.
  • Effective interpersonal communication style particularly with Board members, executives and senior level staff.
  • Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
  • Strong problem solving skills.
  • Sensitivity toward cultural diversity and an ability to work across various regions of the world.
  • Ability to work in a family, small office environment.

Personal traits

  • Loyalty, Honesty and Integrity
  • Able to use Discretion where required
  • Able to communicate openly in a respectful manner with all levels of the Foundation
  • Common sense
  • Charismatic and Personable.

Benefits

Benefits include Employer Subsidized Medical, Dental, vision and HSA plans, a 403(b) plan, Paid Time Off including most Jewish Holidays in addition to Federal Holidays, and Professional Development Opportunities.

Email contact: hanna@rudermanfoundation.org.

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
© 2019 Philanthropy Massachusetts