The Development Events Manager role is responsible for the planning, detail coordination, logistics and execution of fundraising and stewardship events. This newly-created position will support the Development Department in its operations, including fundraising, stewardship, and event planning, collaborating with all departments to ensure that all events, board meeting and activities, and donor events are planned and executed at the highest level.
Areas of Responsibility
- Plan and produce Development events (live and digital) in conjunction with the Directors of Development and Major Gifts;
- Serve as producer for Galas, benefits, and other major fundraising events on an 8–12-month planning cycle; responsible for budget tracking and expense management, venue rentals, vendor relationships, manage crew, artists, and staff day-of, serve as point-person for day-of logistics and execution;
- Strategize and execute plans for corporate sponsorships and in-kind donations related to large-scale fundraising events;
- Serve as line-producer for stewardship events, including opening night parties, pre-performance donor lounges (Orfeo Lounge), Deconstructing Opera Salons, etc.;
- Responsible for supporting and tracking event sponsorships;
- Produce pre-performance and pre-event attendee reports;
- Collaborate with Artistic and Production departments to plan and secure creative and technical teams for events as needed;
Board Event Management:
- Manage Board-related events and meeting logistics for virtual and in-person settings, including venue and hospitality, as needed;
- Partner with Executive Administrator for Board-related communications and support for all Board events
- Serve as the point person for virtual and in-person event settings; coordinating vendors and other stakeholders as needed
- Project manage additional stewardship pieces outside of normal appeal cycle;
- Plan and execute semi-annual staff events;
- Support the Public Engagement team on large-scale Public Engagement events as needed (the Public Engagement Coordinator will support large-scale Development events as needed).
- Pursue and manage portfolio of corporate event sponsorships
- Other related and relevant duties, as assigned.
- A highly organized strategic thinker who can keep both the big picture and all the details in mind simultaneously;
- Someone with strong multitasking, organizing, and planning skills;
- A strong communicator with excellent written and interpersonal communication skills;
- An independent and collaborative worker, taking the initiative to lead and work closely with internal and external collaborators.
- A dynamic, small team with big ambitions; we move quickly to adapt to the needs of our artists, patrons, and the world around us.
- Believers that opera can be everything and everywhere – an art form that belongs to all.
- A team unified around all areas of public engagement, taking an integrated approach to the audience experience, from community and public programming, to how we communicate and welcome diverse audiences into the theater.
- 1-3 years of experience in arts administration, event management, development, customer service, or related field with increasing fundraising management responsibilities. Undergraduate degree preferred; post-graduate work a plus;
- Knowledge of the Greater Boston Metropolitan area and its venues, restaurants, theaters, caterers, event planning companies a plus;
- Knowledge of opera and/or classical music, music production, or musical theater a plus;
- Excellent written, oral, and interpersonal communication skills;
- Strong creative thinking, strategizing, problem-solving, and project management skills;
- Experience working with a team of people to execute an event together;
- Well-organized and detail-oriented, able to effectively work independently and within a team framework in a fast-paced, dynamic environment;
- Experience scheduling, creating timelines, and managing multiple workflow projects simultaneously;
- Knowledge of Zoom, hosting webinars, and virtual meeting etiquette a plus;
- Knowledge of Tessitura CRM and ArtsVision a plus (training will be provided if not);
- Proficiency in Microsoft Office and experience working collaboratively in remote settings.
The position is a full-time, 40-hours a week, overtime exempt, permanent position. Regular business hours are Monday to Friday, with evening and weekend work during seasonal high-volume periods. Administrative work is currently remote, as BLO staff continue to work from home due to COVID-19 precautions. Some regular onsite work is required for site visits, BLO performances, and events in Boston and across the greater Boston area (during the week/on weekends).
The salary for this position is based on a candidate’s experience and skills, with a salary range of $50,000 - $55,000 in addition to a benefits package which includes medical, dental and vision coverage, an Unlimited Vacation policy, 8-hours of paid Volunteer time, and 401k retirement plan.
Locally and nationally, Boston Lyric Opera leads the way in celebrating one of the world’s great art forms through innovative programming and community engagement initiatives that redefine the opera-going experience. Now in its 45th Season, BLO is the largest and longest-lived opera company in New England. Since its founding the Company has staged world and U.S. premieres, and notable co-productions and co-commissions. It is a destination for leading artists, conductors, directors, and designers from around the world. BLO values diversity and is committed to creating an inclusive environment for all employees. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran’s status or any other protected category. BLO is an equal opportunity employer.