The Development Events Manager plans and facilitates donor-related and fundraising events that occur throughout the course of the year, including the Evening Expedition Gala and 4k Trail Run, Fishing Invitational, cultivation and stewardship events for major donors, and for the ISLE Society, our young professionals' group. They are also responsible for managing a portfolio of annual in-kind donors related to events, fulfillment of all corporate sponsorship benefits, and supporting other stewardship activities, and will assist with the development of event collateral and communication materials.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Event Coordination (70%)
- Oversee the implementation of all Development related events (up to 6-12 per year), including the annual Evening Expedition Gala, 4k Trail Run, Toast to Thompson Island, the Islanders Reception, Fishing Invitational, ISLE Society events, and other donor cultivation and stewardship events throughout the year
- Maintain an internal events calendar, with timelines to make certain that adequate planning and preparation time is included for each event
- Identify and work with relevant vendors, including caterers, AV/sound companies, graphic designers, venues, photographers, race-related companies, consultants, and in-kind donors for events
- Full management of the Gala Silent Auction, including setting and meeting annual goals, procurement, tracking, promotion, and creating training materials to guide on-site event volunteers on mobile bidding
- Manage creation and production of collateral and communication materials, including gala materials, e-communications, flyers, Corporate Impact reports, etc.
Donor Stewardship/Fundraising (20%)
- Maintain a portfolio of corporate partners that give $2,500 or less annually, ensuring the highest level of customer service and benefit delivery to work towards maximizing and working to annual levels of support
- Maintain a portfolio of in-kind donors, including silent auction donors and event vendors, while also identifying new prospects for in-kind support of events
- Manage sponsorship benefit fulfillment and recognition for all corporate sponsors
- Support Major Gifts Fundraising team through the coordination of events focused on individual donor stewardship.
Budget Management (5%)
- Manage the expense budgets related to all net revenue events (such as the gala and 4k Trail Run) ensuring they come in on budget and all invoices are paid on time and tracked accordingly
Administrative Support (5%)
- Ensure all corporate partner data is up to date and tracked in Raisers Edge software, so it can be used to the best advantage
- Support donor solicitations when needed
- Support data entry and data cleanup projects
- In-house mailings of varying sizes, including ordering supplies for projects
- Any additional projects and tasks as assigned by the Director of Institutional Giving and Events, Chief Development and Communication Officer, and Associate Director of Institutional Giving.
This position reports to the Director of Institutional Giving and Events and works alongside a peer group of 10 team members within the Development Department. The DEM will occasionally supervise volunteers and/or interns as related to their role.
- Bachelor’s Degree preferred or comparable work experience
- 4+ years of verifiable work history, specifically with event planning
- High degree of proficiency in Microsoft Office suite of programs
- Working knowledge of CRM databases, Raisers Edge preferred
- Knowledge of and/or willingness to learn design software, such as In-Design, Photoshop, and Publisher
- Ability to speak and write persuasively and professionally
- Superb attention to detail, and commitment to highest quality outcomes
- Demonstrated ability to work independently and collaboratively
- Creativity, outgoing personality, and ability to work well with many types of individuals
This is a full-time position out of Thompson Island’s mainland office in Boston’s growing and vibrant Seaport District. Some night and weekend work is required.
COMPENSATION AND BENEFITS
Salary commensurate with experience. Employer-sponsored health insurance with the option to select plans. Competitive salary, commensurate with experience. Employer-sponsored health insurance with the option to select between three comprehensive, valuable plans. Premier dental plan. 401(k) retirement plan with a competitive match. Generous paid time off including, vacation, holidays, personal days, and parental and sick leave. Flexible scheduling, pursuant to the position. Work that engages a diverse and dynamic community of educators and learners, with the shared vision of shaping a better future for Boston students. A quality work life in Boston’s vibrant Seaport district with frequent access to the natural wonders and positive impacts of Thompson Island. This is an exempt position.