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Event and Conference Assistant

Boston Bar Association
Job Title: Event and Conference Assistant
Job Type:
Job Search Ends:
May 31st, 2023
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Boston Bar Association seeks Event and Conference Assistant 


The Boston Bar Association (BBA) is a leading non-profit with over 15,000 members from all areas of the Boston legal community. We are seeking an energetic and highly motivated individual who is interested in growing their event-planning career.  The Event and Conference Assistant will work on all aspects of planning a wide range of events - from the largest legal fundraising gala in Massachusetts to premier conferences in Boston’s leading industries. 


If you are interested, submit your resume along with a compelling cover letter reflecting how you stand out as the ideal candidate - email hr@bostonbar.org today. 




TITLE: Event and Conference Assistant  

DEPARTMENT: Professional Development 

REPORTS TO: Director of Professional Development and Member Engagement  

POSITION SUMMARY: The Conference Assistant provides support for BBA Conferences, and other professional development activities, and BBA-wide events.  

HOURS: Typical hours 9-5 M-F. This position does require time outside of regular business hours.  

LOCATION: 16 Beacon Street Boston, MA 02108. Position is eligible for 1-2 days remote work after introductory period. 

DATE: April 2023 



  • Assist the Conference and Forum Advisory Committees by scheduling advisory committee meetings, distributing advisory committee agendas, assembling meeting material, and coordinating content deadlines 

  • Coordinate with speakers and panelists on the collection of biographies, headshots, program descriptions, and materials for conferences and programs 

  • Provide administrative support for the conferences and programs including customer service, issuing attendance certificates, preparing tent cards, name tags and other collateral, ensuring all materials get to off-site locations, and help oversee on-site conference logistics. 

  • Coordinate with the Business Development staff on ensuring acknowledgement of sponsors of the conferences.  

  • Track attendance progress of conferences and other programs and report regularly.  

  • Provide administrative support for all major BBA events reporting to the Events Manager, including providing support for event steering committees, coordinating event logistics, handling customer service functions and data entry, tracking and producing attendance and sponsorship lists, providing on-site support.   

  • Administrative tasks such as preparing check requests, speaker reimbursements, tracking registration purchase orders, data entry, mail merges, mailings, photocopying, and scanning. 

  • Staff the front desk and other BBA and BBF activities as assigned. 

  • Other duties as necessary. 



  • Some professional experience strongly preferred. 

  • Basic level understanding of planning events and programs 

  • Strong, organizational and project management skills 


  • Strong communication and interpersonal skills  

  • Exceptional attention to detail 

  • The ability to manage multiple projects independently 

  • Proficiency with Microsoft Office Suite is required (Word, Outlook, Excel, PowerPoint) 

  • College degree is preferred


This job description is intended only to provide general guidance.  It is understood that the position may evolve over time, and that additional or different duties may be added at management’s discretion.  It is the policy of the BBA/F to review and update job descriptions annually however updates or revisions may occur within a given year as indicated. 

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
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