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Executive Assistant

Buzzards Bay Coalition
Job Title: Executive Assistant
Job Type:
New Bedford
Job Search Ends:
October 31st, 2021
Organization's Website:

Position Available


POSTED: September 28, 2021


The Buzzards Bay Coalition seeks an accomplished nonprofit or management professional to serve as Executive Assistant for this energetic, performance-driven and rapidly growing regional organization. The 30 hour/week or full-time position reports directly to the President/CEO, providing support to him in the areas of nonprofit governance, major gift fundraising and administration. 


The Executive Assistant will operate within the inner circle of Coalition goal setting, decision-making, and performance management. The position is a hands-on job that demands an energetic, dependable candidate who possesses high attention to detail, commitment to operating with discretion, and ability to manage multiple priorities at the same time. In return, the organization offers a great working environment; the opportunity to contribute to the success of a dynamic organization and have a direct impact on the future of our regional environment; and an outstanding quality of life on the shores of Buzzards Bay – all one hour from Boston and half an hour from each Providence and Cape Cod.



Founded in 1987, the Buzzards Bay Coalition is a nonprofit, membership organization dedicated to the restoration, protection and sustainable use and enjoyment of Buzzards Bay, its watershed, and the adjacent waters of Vineyard Sound.  The Coalition works to improve the health of the Bay and Sound ecosystem for all through education, conservation, research and advocacy.


We are a $3.5 million/year organization managed by an 23-member Board, staffed by a team of 22 conservation professionals, aided by hundreds of volunteers, and supported by more than 10,000 members. The Coalition’s award-winning headquarters are located in New Bedford, MA.


Position Description

The Executive Assistant provides support to the President in the areas of nonprofit governance, major gift fundraising, and administration. The full-time position reports directly to and works closely with the President. Tasks include, but are not limited to, support for:


Governance (40%)

  • Development of agendas, notices, materials, logistics and minutes for Board Meetings and the Annual Meeting of the Buzzards Bay Coalition.
  • Support for Board governance including nominating research, orientation of new members, and ongoing Board training.
  • Development and regular engagement of members of BBC’s Leadership Council including all logistics and support for Council events.
  • Management of Board nonprofit compliance tracking and recordkeeping including term limits, conflict of interest disclosures, etc.


Fundraising (30%)

  • Assist the President in the composition, editing and packaging of fundraising materials, written proposals and presentations, particularly for capital and special projects.
  • Preparation and scheduling of President’s fundraising meetings with major donors.
  • Preparation of certain funding proposals, foundation progress reports, and budgets.


Administration (30%)

  • Meeting scheduling, preparation and follow-up for President.
  • Research on special projects/issues, aid in the preparation of presentations.
  • Support for BBC facilities including leases, coordination of repairs, and beautification.
  • Acquisition and management of historical, scientific and cultural books, papers, and reports related to Buzzards Bay and its watershed within the Henry Wheeler Library.
  • Maintenance of all BBC organizational archives, personnel and legal records.


Professional & Personal Qualifications

  • Bachelor’s Degree and minimum five years’ experience in nonprofit or business management, nonprofit fundraising, paralegal or administrative support. 
  • Candidate must be a dependable professional, accepting responsibility for all they do. They must possess a high level of organization, attention to detail, and ability to manage multiple priorities at the same time.
  • Ability to handle sensitive and confidential information and situations with discretion
  • Enthusiastic, positive team player with a sense of humor.
  • Strong computer skills including email/internet and Microsoft Office (Word, Excel, PowerPoint) required. Experience with graphic design (ie. In-Design) and donor database software, especially Blackbaud Raisers Edge, preferred.
  • Knowledge of Buzzards Bay, the southeastern Massachusetts landscape, and familiarity with local and regional issues preferred.



Highly competitive nonprofit salary plus excellent benefits including employer contributions towards Health Insurance and 401(k) Retirement plan and access to supplemental benefits.


To Apply

The position is currently available. Interested applicants should respond by email with a cover letter and resume to Mark Rasmussen, President, at rasmussen@savebuzzardsbay.org

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
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