Executive Director, Foundation for TJO Animals
The Foundation for TJO Animals is a 501(c)(3) not for profit organization that, through fundraising, supports the medical needs and services for local, homeless animals in need at the
Thomas J. O’Connor Animal Control and Adoption Center.
The Executive Director is responsible for managing all operational and administrative aspects of the
Thomas J. O’Connor Animal Control and Adoption Center Foundation Inc. (the “Foundation”).
With a respectful, constructive, and energetic style, guided by the Board of Directors and mission of the Foundation, the
Executive Director provides the leadership, management, and vision necessary to ensure that the Foundation has the proper operational controls, administrative and reporting procedures, and systems in place to effectively grow the Foundation and to ensure financial strength and operating efficiency.
Summary of Essential Job Functions:
Oversees all aspects of the Foundation’s day-to-day operations.
Acts as the primary spokesperson for the Foundation at community, media, and special events.
Acts as an ambassador for the Foundation to increase awareness about the organization and increase the level of donations received.
Develops and implements annual fundraising goals, plans, and develops other resources necessary to ensure adequate funds are available to support the mission of the Foundation.
Works with the Events Committee as needed, providing support for Foundation, community fundraising events. Attends
Events Committee meetings as needed.
Determines whether third-party events support the mission of the Foundation. Serves as the contact for approved third-party events.
Works with the Finance Committee to prepare and administer the annual operating budget and ensures that the Foundation and staff operate within the approved established budget guidelines.
Effectively communicates with the Officers and Board of Directors and provides, in a timely and accurate manner, all information necessary for the Officers and Board of Directors to function properly and make informed decisions.
Prepares composite reports from individual reports of subordinate(s) and provides timely updates to the Board of Directors.
With the assistance of the Human Resources Committee, the Executive Director oversees the following Human Resource areas for the Foundation:
- Recruiting and hiring – this includes completion of all necessary new hire paperwork, highlighting the mission of the Foundation during this process
- Training and development – this includes developing and conducting staff orientation
- Policies and procedures: o maintains up-to-date policies and procedures that have been approved by the Board of Directors o Studies and standardizes policies and procedures to improve workflow efficiencies on an ongoing basis
- Employee relations
- Works effectively with the Human Resource Committee on non-routine human resources issues
Prepares and administers grant documentation for the City of Springfield veterinary staff supported by the Foundation.
Establishes and maintains a positive and healthy work environment between Foundation staff member(s) and shelter staff to ensure effective teamwork. Resolves grievances in a respectful, appropriate and timely manner.
Motivates and leads a high-performance team and assists subordinate(s) with his or her duties and acts as a back-up as needed.
Ensures staff and donor files are securely stored and privacy and confidentiality is maintained at all times.
Oversees assigned projects to ensure staff compliance with time and budget parameters established for the projects.
Conducts official correspondence on behalf of the Board of Directors and/or Foundation, or jointly with the President as appropriate.
On a limited basis, and as appropriate, research, writes, and submit grants in conjunction with the Executive Director of the Thomas J. O’Connor Animal Control & Adoption Center that will benefit the needs of the animals in the shelter at TJO.
Prior experience in the position of Executive Director of a not-for-profit organization. A minimum of four years of experience is preferred.
A proven record of successful fundraising.
Bachelor’s Degree in Business Administration or related field, or an equivalent number of years experience, plus four years of professional related experience.
Knowledge of donor tracking software, including e-Tapestry and Constant Contact, is helpful.
Strong business acumen, including financial management. Possesses the technical knowledge and abilities necessary to perform required job elements to the established standards.
Leadership: Takes charge of a situation, as others follow his/her leadership, and have a powerful presence.
Problem-solving/Analysis: Gathers and analyzes information, identifies goals, explores and selects solutions, implements an action plan, and evaluates results.
Strategic Thinking: Analyzes the existence and influence of external forces on the success of organizations and gathers and analyzes factual data necessary to create plans which reflect these forces and factors.
Communication proficiency, both verbal and written: Effectively communicates and presents in small or large groups using current and professional materials. Prepares well, analyzes audience, and seeks innovative approaches to presenting ideas and materials.
Decision-making abilities: Gathers and analyzes information, considers consequences and arrives at a timely decision that meets organizational goals.
Ethical conduct: Makes decisions and conducts self, consistent with Foundation principles.
Passion for animals: Must have a strong passion for the health and welfare of animals.
This position operates in an office environment. This role routinely uses standard office equipment such as a computer, phone, printer, and copier.
The ability to travel to various locations to attend events and/or meet with current and potential sponsors and supporters of the Foundation is required.
Due to the nature of this position, occasional evening and weekend work is required as job duties demand.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed or directed.
Salary is commensurate with experience within the framework of the Foundation’s annual operating budget.