Home » Jobs » Grants and Technology Associate

Grants and Technology Associate

The Klarman Family Foundation
Job Title: Grants and Technology Associate
Job Type:
Job Search Ends:
February 13th, 2022
Organization's Website:

The Klarman Family Foundation seeks to identify areas of unmet need and to advance solutions to addressing them. Their intention as a Foundation is to help make measurable progress in improving the lives of others. Founded in 1990, The Klarman Family Foundation granted approximately $80 million in 2020 to advance its philanthropic interests.

Their work is guided by the following principles and values:

  • Approaching their work with a seriousness of purpose and evaluative rigor, and also with an openness to tackle issues in new ways.
  • Approaching their work with a sense of urgency and willingness to invest based on the opportunities to make a difference, rather than the limits of an annual grantmaking budget.
  • A belief that the preservation of democratic norms lies at the core of all of their work and that a healthy democracy is crucial to all the Foundation seeks to achieve.
  • A commitment to acting in partnership with other funders as opportunities to learn and leverage greater impact.
  • Applying what they learn to improve their philanthropic practices and outcomes.

The Foundation’s grantmaking spans several areas of interest:

  • Expanding access to vital services and enrichment opportunities in Greater Boston and throughout Massachusetts.
  • Advancing understanding of the biological basis of health and illness.
  • Ensuring a healthy democracy.
  • Supporting the global Jewish community and Israel.

These issues are complicated, requiring new and creative thinking and persistence over time. With a commitment to learning and assessing impact, these categories and strategies may evolve, but the dedication to applying best practices in philanthropy will remain unchanged.



The Grants and Technology Associate (GTA) will work across the Foundation supporting the grantmaking lifecycle and ensuring that relevant technologies are enhancing those processes.

Committed to learning and assessing their impact, the Foundation’s funding priorities and strategies have and will continue to evolve over time. The GTA will play a pivotal role in maintaining the operational backbone that allows this work to happen. In close partnership with other team members, the GTA will maintain grant records, monitor workflows, and serve as the Foundation’s link to their outsourced IT consultant. The GTA is responsible for overseeing the integrity of data that enables strategic and administrative planning and evaluation. They will collaborate with and support grantees and colleagues with comprehensive technical assistance and a responsive service orientation.

The ideal candidate will be an excellent project manager with experience using databases as a tool for effective operations and knowledge management. They will have strong proficiency with A/V equipment and office technology and exceptional written and verbal communication skills.



Reporting to the Director, Grantmaking Operations & Information Technology, the Grants and Technology Associate will also work closely with the Grants Officer and the Foundation’s IT consultant, and interface at all levels of the Foundation:


  • Update and maintain records in the Foundation’s grantmaking system (GivingData).
  • Assign and monitor various grantmaking workflows in GivingData.
  • Assist with intake of grantee submissions and ensure completeness.
  • Support program staff in the use of the grantmaking system and provide process and data entry guidance along the grantmaking lifecycle.
  • Assist with editing of meeting materials; coordinate printing and assembly.
  • Prepare grantmaking financial and/or other reports for trustee meetings and upon request.
  • Assist with grantmaking compliance and its documentation.
  • Provide miscellaneous support to the grants officer and director.


  • Triage technology issues and questions and assist staff with basic hardware and software problem solving and troubleshooting. This may involve communicating with both local and remote users in person, on the phone or by email. Document and escalate to IT consultant as necessary.
  • Assist in coordination and oversight of information technology projects and communicate with technology vendors as needed.
  • Promote the ongoing use and adoption of technology to streamline the grantmaking lifecycle.
  • Develop training presentations and materials and provide individual and/or group training to staff on current and/or new technologies.
  • Carry-out appropriate IT on-boarding and off-boarding processes.
  • Set up and troubleshoot on-premises A/V equipment for meetings as needed


The Klarman Family Foundation recognizes that a person’s skills and competencies can be gleaned in myriad ways, including via life experience. If you do not meet all of the qualifications listed, you are still encouraged to apply for this position.

Ideal candidates will have a Bachelor’s degree OR up to 4 years of relevant professional experience, strong analytical and problem-solving skills, outstanding attention to detail, a self-starter with a humble customer-centered orientation, with experience or exposure to the nonprofit sector.

Core competencies include:

  • Experience using databases as a tool for effective operations and knowledge management
    • Experience with fundraising and/or grantmaking systems preferred
  • Excellent project management skills with a track record of meeting deadlines and prioritizing time sensitive work
    • Comfort with ambiguity and a demonstrated ability to proactively work with colleagues across all levels of the organization
  • Strong proficiency with office technology and A/V equipment
    • Knowledge of the Office 365 suite is essential
    • Advanced skills with Microsoft Excel preferred for analysis and presentation of data
  • Exceptional written and verbal communication skills
    • Interpersonal skills, sound professional judgment and discretion
  • Alignment with the Foundation’s principles and values

The salary range for this exempt position is $70,000 – $75,000 depending on prior experiences and skills. Comprehensive benefits for this position include paid leave, health and dental insurance with a flexible spending account and dependent benefits, a transit account, and a 403(b) retirement plan.



More information about The Klarman Family Foundation may be found at: www.klarmanfoundation.org


This search is being led by Britni Russell-Bianchi and Robert Diggs of NPAG. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible. Candidates may submit their cover letter, outlining their interest and qualifications, along with their resume via NPAG’s website.


The Klarman Family Foundation’s commitment to diversity includes the recognition that our mission is best advanced by contributions of people of diverse backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization that reflects the diverse communities that we serve is a priority, and we encourage applicants of all ages, cultures, races, colors, religions, national or regional origins, disability status, sexual orientation, gender identity, veteran status or other status protected by law.

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
© 2019 Philanthropy Massachusetts