The Hyams Foundation envisions a society in which systems and structures are transformed to create the conditions for increased collective well-being and produce equitable power, access, opportunities, and outcomes, regardless of race. For this to happen, we believe that the people most affected by issues/problems must be engaged in and leading efforts to identify and develop solutions to address the root causes of the disparities. The foundation provides grant and programmatic support for community organizing and advocacy efforts, particularly those that reflect an intersectional approach and are oriented towards collective action.
The Grants Manager is member of the program staff team and reports to the Senior Program Officer to advance the Foundation’s goal of dismantling “persistent, racialized economic disparities” in Boston and Chelsea, Massachusetts through grant-making and strategic programming activities. This position is often the first point of contact for grantees and the public, providing information on the Foundation’s guidelines, the grant proposal process, and orienting applicants to the Foundation’s grants portal. The Grants Manager is responsible for processing grant applications and payments, tracking grants made by the Foundation, obtaining and maintaining reports required from grantees, handling correspondence, meeting arrangements, annual reports, and special projects.
- Communicate the Foundation’s objectives, priorities and grant review process to nonprofit organizations and others in the community
- Serve as point of contact for inquiries about grant eligibility and the grant process
- Provide technical assistance and troubleshooting for online grant application users
- Process grant applications and assign requests to program officers
- Create correspondence to grant applicants and grantees as necessary
- Prepare reports and participate in the review of grant applications
- Update database status after decisions have been made regarding grant proposals
- Prepare check requests and coordinate with bookkeeper for payment of funds to grantees upon approval of grant awards
- Manage operational and logistical functions for board of trustees' meetings, including notices, meeting space, and taking minutes as needed
- Prepare and distribute all approval and denial letters after board meeting
- Request interim and final reports from grantees if reports have not been filed in a timely manner
- Help prepare the Foundation’s annual grant making analysis and report
- Participate in staff meetings
- Produce regular and ad hoc grant making reports and perform data analysis as needed
- Coordinate meeting and event arrangements as requested by Program Team with external groups
- Other duties as assigned
- Effective communication and organizational skills, both verbal and written, with attention to detail
- Excellent customer service skills with various audiences
- Flexibility; must be willing and capable of adapting to changing priorities and deadlines
- Ability to take initiative and complete project assignments independently or as part of a team
- Ability to represent the Foundation in a professional and highly competent manner
- Must be able to multi-task during peak periods and be able to work with deadlines
- Must be able to work in a close, cross-functional team environment, along with the ability to work independently for stretches of time
- Must become familiar with the Foundation’s guidelines and processes
- Demonstrated ability using computers and database applications, including Microsoft Office, Fluxx and/or other grants management software required
- Minimum of 3-5 years in a non-profit and/or grantmaking setting is preferred
Compensation and Benefits
Hyams Foundation is an equal opportunity employer, with a commitment to a diverse, equitable, and inclusive workplace. Salary is commensurate with experience, with a starting salary range between $65,000 - $80,000 per year. The Foundation also offers health, dental, and life insurance; and contributes to a retirement savings program. Other benefits include 20 vacation days as well as family and health leave policies.
COVID Related Requirements
All current employees are required to be vaccinated (including eligible booster) for COVID-19. New employees will need to be fully vaccinated by date of hire as well, absent a medical or religious accommodation approved by the Executive Director or her designee.
This position is based at 89 South Street, Suite 404, Boston, MA 02111. In response to the pandemic, the Foundation is operating in a hybrid mode of in-person and remote work as of April 18, 2022. This position would allow for a flexible working arrangement with a balance of office and remote work to be negotiated with the direct supervisor.
- Deadline Date: close of business on June 10, 2022
- All applications should be emailed to: firstname.lastname@example.org with “Grants Manager Position” in the subject line. Applications should include the following:
- Cover Letter detailing the applicant’s match with the position requirements
- Three References