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Office Manager

Job Title: Office Manager
Job Type:
Job Search Ends:
October 12th, 2022
Organization's Website:

Office Manager

Full-Time, Salary ($50-60k)


Organization Overview

Breaktime (www.breaktime.org) is a 501(c)(3) non-profit working to break the cycle of young adult homelessness. We believe that it is time to break down barriers, break apart stigmas, and break into systems that hold back young adults experiencing housing insecurity. Through transitional employment and financial empowerment, Breaktime works to ensure job security, financial security, and ultimately housing security for these young people.

Breaktime prides itself on our supportive, flexible, and rewarding work environment. We offer valuable benefits such as unlimited paid-time off, 401k matching, health & dental insurance, and flexible hybrid work. We additionally offer a variety of professional development opportunities for our staff including meetings with influential members of the nonprofit world. These opportunities would support and empower you to reach your full potential and hit your personal/career goals. Breaktime is rapidly expanding as an organization, and we believe that there are a significant amount of opportunities for advancement.

At Breaktime, we have three key values that guide us in our work daily:

  1. Young Adults First: Elevating young adults experiencing housing insecurity’s voices is a core guiding principle behind Breaktime’s work, and we do everything we can do to support them.

  2. Radical Inclusion: To us, radical inclusion is about creating an equitable and welcoming space, particularly for those who are typically not included at the table. This permeates into how we make decisions at Breaktime, and we are grateful for the diverse perspectives that allow us to do so.

  3. Collaborative Innovation: We refrain from 'reinventing the wheel' and, instead, proactively build strong partnerships with other key stakeholders to more efficiently end young adult homelessness. 

Roles and Responsibilities


We’re looking for an Office Manager to support the Executive Director who is responsible for overseeing the Programs, Policy, HR, Development, Communications, and Operations Departments. This role will coordinate and manage executive scheduling, prepare and organize important legal and strategic materials and plans, and support office management duties. 

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the Executive Director’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and leaders that report to the Executive Director. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

Primary Responsibilities: 

Executive Support

  • Manage the Executive Director’s scheduling & calendar and align meetings to organizational priorities and workflow

  • Monitor Executive Director’s email inbox and prioritize internal and external follow up

  • Format information for internal and external communications including emails, memos, and presentations

  • Manage registration and travel logistics for the ED and senior staff

  • Draft, review and send communications on behalf of company executive(s)

  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

  • Maintain various records and documents for company executive(s)

  • Other duties as assigned by the ED

Operations Support

  • Monitor front desk operations and volunteers who provide support for this function

  • Answer and respond to phone calls and manage info@breaktime.org email

  • Assist in monitoring and ordering office supplies & food

  • Coordinate and update space calendar

  • Manage mail handling as designed by departmental leaders

  • Monitor front desk operations and volunteers who provide support for this function

  • Support with event coordination and planning

Reports to: Blake Noyes (Operations Director) and Connor Schoen (Executive Director)

Supervises: N/A

Job Requirements (Keep in mind: there is no such thing as a perfect candidate)

  • Excellent verbal and written communication skills

  • A deep passion for Breaktime’s mission

  • Quick, nimble learner who excels at mastering new skills

  • Extremely detail-oriented and organized

  • Excitement for joining a fast-paced team environment

  • Outstanding organization and leadership skills– a demonstrated ability to take initiative, stay organized, delegate work, and support team members in meeting responsibilities

  • The ability to self-asses, set priorities, self correct, and ask for help when needed

  • Experience working in a nonprofit organization (preferred) 

133 Federal Street, Suite 802 | Boston, MA 02110
Phone: 617.426.2606
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