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Senior Program Manager

Charles Hayden Foundation
Job Title: Senior Program Manager
Job Type:
New York
New York
Job Search Ends:
February 1st, 2023
Organization's Website:

About Hayden

The Charles Hayden Foundation envisions a world where youth of all socio-economic backgrounds are able to live healthy, meaningful, productive lives and in turn, work to support and advance their communities. The Foundation works to close the opportunity gap by supporting multiple pathways for under-resourced youth to equitably access quality education and realize rewarding careers. The Foundation supports nonprofit partners in New York City, Boston, Massachusetts, and Newark, New Jersey.

Position Summary

The Senior Program Manager will be a mission-driven, senior-level leader who has a proven track record of leading and implementing initiatives that create equitable pathways to success for under-resourced youth. The Senior Program Manager will demonstrate proven success in developing, leading and managing strategic initiatives, developing collaborative partnerships, and communicating effectively and compellingly in their work to improve the quality of the lives of young people in a meaningful way, thereby benefiting all humanity.

The Senior Program Manager will manage a portfolio of grants to organizations ensuring that these investments are advancing the Foundation’s grantmaking strategy. The Senior Program Manager will lead the process of designing and launching selected strategic initiatives as requested by the President & CEO.  The Senior Program Manager will report directly to the President & CEO and work closely with Foundation team members to effectively implement the Foundation’s strategy.

The ideal candidate is a strategic thinker who is self-motivated and can work autonomously but thrives on being part of a small team that is committed to providing philanthropic support to high-performing nonprofit organizations and engaging the Foundation in strategic and impactful initiatives across our communities. A good sense of humor is a definitive plus.

Position Responsibilities

Job responsibilities will include, but not be limited to:

Grant Proposal Processes

· Interface with grant applicants to clarify the Foundation’s priorities and procedures, and improve the quality of proposals. Evaluate and, as needed, pose queries to applicants to clarify proposed budgets, staffing and work plans, and anticipated project outcomes, goals and organizational capacity.

·Manage the Foundation’s grants process and grantee awards as assigned by the President & CEO. The President & CEO may, at their discretion, re-assign proposals and grants based on considerations of the evolving needs of the Foundation.

· Review and respond to Letters of Inquiry (LOIs) in alignment with the Foundation’s strategy and priorities.

· Review and evaluate proposals; communicate with grant applicants, engage in site visits, and conduct additional diligence as needed to clarify proposal content and prioritize requests for funding.

· Communicate regularly with grant applicants during the application, submission and review process to ensure the timely, accurate and complete submission of all budget and program information.

Grants Administration & Grantee Collaboration

· Produce grant agreements and communicate with grantees to ensure grantees understand grant agreement requirements, timing, and contingencies.

· Monitor and manage active grants by reviewing and tracking grantee adherence to grant requirements.

· Provide oversight and evaluate grants, programs, and initiatives to ensure these investments fit the Foundation’s mission and meet the minimum criteria for driving impact.

· Provide feedback and/or technical assistance to grantees as appropriate.

· Provide quarterly ‘snapshot’ reports to the President & CEO with updates on grantee progress on meeting grant requirements and goals and raising attention for grants that appear to be off-track or delayed.

· Author grant progress reports for Board Meetings and document communications of grantees in Foundation systems.

Diversity, Equity & Inclusion (DEI) Strategy

· Assist the Senior Vice President in developing and implementing the Foundation’s Diversity, Equity and Inclusion strategy.

· Recommend opportunities for the Foundation to consider in advancing its commitment to diversity, equity, and inclusion in its grantmaking practices and policies.

· Identify and participate in external events (i.e., conferences) and cultivate relationships and partnerships with key external stakeholders that enable the Foundation to contribute to and learn about innovations and insights to advance diversity, equity, and inclusion in the grantmaking sector.

· Encourage partnerships and collaborations amongst grantees and other stakeholders to develop more effective responses and support for initiatives focused on the Foundation’s prioritized investment areas.

Management, Evaluation & Operations

· Participate regularly as a key staff member of the Foundation in meetings and external initiatives, as requested, to support efforts to ensure the Foundation’s systems and processes are effective, efficient, and smooth running.

· Prepare materials, as requested, to be used in Board Meetings.

· Develop and implement a strategy for managing the Foundation’s online footprint, including the website and all social media platforms.

Required Qualifications

· Eight to ten years of relevant experience and content expertise in innovation, education, nonprofit management, career-based learning, philanthropy or policy.

· Demonstrated experience formulating and executing strategy, identifying challenges and implanting solutions.

· Strong communication skills, including excellent writing and presentation skills.

· Tech savvy with experience using web-based management platforms and social media.

· Deep commitment to the Foundation’s mission and a strong sense of personal integrity.

· Immense curiosity and drive to stay current on trends, and innovative thinking within the education, youth development or career-connected learning fields; broad knowledge of social problems, programs and policies.

· A self-starter who is thorough and can work independently but enjoys being part of a small team and is willing to roll up their sleeves along with everyone else to get the job done.

· Strong interpersonal skills; comfortable acting as a thought partner in a range of situations with colleagues of all levels of seniority.

· Proven ability to execute with a high level of confidentiality, discretion and sound judgment.

Working at the Charles Hayden Foundation

The Charles Hayden Foundation is committed to providing a total rewards package (both base salary and benefits) that is competitive within the philanthropic sector. The base pay for this role is anticipated to be between $125,000 and $175,000. The anticipated base pay range is based on information as of the time this post was generated. Actual compensation for successful candidates will be carefully determined based on several factors, including their skills, qualifications, and relevant work experience.

The Charles Hayden Foundation offers a full and competitive benefits package that includes medical, dental and vision insurance, generous retirement contributions, eligibility to participate in paid medical, family and parental leave programs, generous vacation time, and tuition reimbursement.

The position is based in the Foundation’s New York headquarters and will require travel to all 5 NYC boroughs, Newark New Jersey, and Boston Massachusetts throughout the year. At this time, employees are required to be in the office 3 days per week and all employees must be in the office on Wednesdays, board meeting days and additional ‘team days’ for collaboration. Hayden does not cover relocation expenses for this position.

Please note that the Charles Hayden Foundation has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, Charles Hayden employees are required to be fully vaccinated for COVID-19 prior to the start of employment, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands and Work Environment Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will sit for long periods of time and may use repetitive wrist and hand motions involved in typing and computer work. The employee will be required to travel to grantee locations in New York City, Boston and Newark.

Equal Employment Employer

Equal employment opportunity and having a diverse staff are fundamental principles at Hayden, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.

How to apply

Please send a resume and a cover letter explaining your interest in the Senior Program Manager role and why you would be the optimal candidate to: fdn@chf.org with Senior Program Manager in the subject line.

Application Deadline

January 31, 2023





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